AI automation that finishes the work before you get in.
No templates. We audit how your week actually runs, then build automation that fits it — whatever platform you already use.
Thirty minutes, no charge. Then a $500 audit, credited toward your first build.
Handled — no one touched it
Waiting for you
nothing yet
None of this needs a new hire.
- 06:58
The inbox is triaged twice a day, by you
Once before opening and once after closing, because nobody else can tell a customer from a coupon.
Before the doors open - 09:20
The same details get typed three times
Into the CRM, into the form, into the invoice. Each one a chance to get a digit wrong.
Same details · third system - 11:35
“Handled” means whoever saw it first
And nobody can say for certain that it was handled at all.
No owner · no record - 14:10
A filter rule from 2021 quietly stopped matching
Nothing broke loudly. Things just started slipping through, and it took months to notice.
Failing silently · since when - 19:04
Another admin costs $3,000+ a month
And most of what they would do is sorting, routing, and re-typing. That is $36,000 a year of moving information between boxes.
The thought you have at seven - 23:47
After-hours leads wait until morning
Some of them wait. The rest call the next business on the list.
Nobody is at this one
Her kid’s school shut at seven in the morning and she had to go. I found out at lunchtime, because by then nothing had piled up.
School closed · week 5We changed the CRM and she lost two weeks to learning it. The automation was pointed at the new one in an afternoon.
Learning a new system · week 13Two weeks with my family and I did not open the laptop once — the first time in six years. It felt good knowing the quotes were still going out the same day they came in.
Holiday · week 23Her mother went into hospital and I told her to go. I did not spend the drive home working out who was going to cover.
Family emergency · week 30The flu went through all of us that fortnight. In the log it looks like every other fortnight.
Off sick · week 34Two weeks of jury duty, and it was not a problem. That is the strangest sentence I have ever written about staffing.
Jury service · week 39She handed in her notice on a Friday. The work did not. Monday looked exactly like the Monday before it.
Gave notice · week 46Three weeks between her last day and the new one starting. That gap used to be the part I dreaded most about losing someone. It was the quietest month of the quarter.
The desk sat empty · week 49Months before the new hire is properly up to speed — and the year ends with her still climbing. The routine half was handled on her first day, so what she is learning is the part that actually needs a person.
Training the replacement · week 519 moments are marked on the line. Open one.
Every hour there is. It does not call in sick, it does not have a bad week, and it does not resign.
Forty hours, fifty-two weeks — and that is the generous version, before holidays, sick days, the handover, and the fortnight after they give notice.
This is not an argument that a person is worse. It is an argument that the work does not stop when the people do — and that the part of it which is the same every time should never have been waiting on someone’s Tuesday.
What this needs is a system with judgment — one that reads the message rather than the sender, and knows the difference between a customer and a coupon. And if the thing eating your week isn’t on this list, that is normal: most of our builds come from problems that never had a name.
The number you have in your head is already wrong.
Time is not for sale. Money is what a business spends instead of it, whether or not there is a receipt for it. None of the three numbers below are ours, and none are a projection dressed up as a fact — they are government wage data and two of the most-cited studies in sales-response research, and every one of them survives being checked.
The median wage is $37,232. Benefits bring what an employer actually pays to 143% of that — the number that never makes it into the job posting. A system draws no salary and needs no benefits — the 43% never applies to it.
23% of companies never reply at all. Answered inside five minutes instead of thirty, a lead is 21 times more likely to qualify.
A loaded salary compounds every year it exists. A build is paid for once, and the standards it runs under do not change with headcount.
This is not a hypothetical. It is what the business is already paying — in salary, in silence, in leads that went cold before anyone replied. A system does not remove the need for people. It removes the need for those specific costs to keep recurring.
Watch it run inside the tools you already use.
Pick your business. Every screen below is a worked example of what we would build — not a client’s account, and not a package you buy off a shelf.
- Carnitas22 lbsbelow par → reorder
- Queso fresco16 lbsabove par
- Corn tortillas29 lbsbelow par → reorder
- Avocados (case)10 lbsabove par
- 40 lbs CarnitasSysco Foods
- 50 lbs Corn tortillasLa Reina Foods
- Hartwell Mutualbound-ready$2,140/yr
- Cardinal P&Cbound-ready$2,480/yr
- Meridian Groupunderwriter reviewReferred
- Stonebridgebest price$1,985/yr
- TDS_signed_scan.pdfSeller’s agentSeller disclosure 98% → filed
- Fulton_St_prelim.pdfChicago TitlePreliminary title report 96% → filed
- IMG_pest_report_042.pdfBuyer’s agentPest inspection report 91% → filed
- inspection-final-v2.pdfHome InspectorHome inspection report 94% → filed
- HOA_CCRs_bundle.pdfHOA management co.HOA documents 89% → filed
- wiring_instructions_URGENT.pdfUnknown senderheld — Not a packet document — closing wire details changed. Held, not filed.
- LE_2026-08-27.pdfLenderLoan estimate 97% → filed
- Seller disclosure (TDS)TDS_signed_scan.pdf
- Preliminary title reportFulton_St_prelim.pdf
- Home inspection reportinspection-final-v2.pdf
- Pest inspection reportIMG_pest_report_042.pdf
- HOA documentsHOA_CCRs_bundle.pdf
- Loan estimateLE_2026-08-27.pdf
- Dr. Anita PatelDentist · DEA registrationLapsed 4d ago
- Aisha BelloFront desk lead · OSHA bloodborne pathogens training9d left
- Maria LopezHygienist · CPR/BLS certification21d left
- Dr. Sam NguyenDentist · State dental license58d left
- James OkaforHygienist · State hygienist license140d left
- Practice policyMalpractice insurance · Liability coverage201d left
- Dr. Anita Patel — Lapsed — cannot prescribe controlled substances until renewed
- Aisha Bello — Renewal window open
- Maria Lopez — Renewal window open
- Dr. Sam Nguyen — Renewal window open
No alerts yet.
- 0:00Incoming call — missed (crew on another job)
- 0:47Hi Karen, sorry we missed your call — is this an emergency? I can get someone out today. What’s the address?
- 1:05Yes!! 214 Fulton St, pipe burst under the kitchen sink, water everywhere
- 1:18Got it — Mike is on his way, arriving between 2–4pm. You’ll get a text when he’s 15 minutes out.
No job booked yet.
New intake — Daniel Okoye, Employment discrimination claim
- Daniel OkoyeProspective clientNo conflictNo prior matters on file
- Bright Horizon Logistics LLCOpposing party (proposed defendant)Conflict foundCurrent client — Matter #4471, unrelated contract dispute, opened Mar 2, 2026 — Representing Daniel against a current client needs a signed waiver before any work begins.
- Priya AnandNamed witnessNo conflictNo prior matters on file
- Retainer agreement (DocuSign)
- Deposit processed
- New matter opened
- Priya N. · Fenwick RoofingApproved
Calendar — 45-min client call, no invoice line
0.75h × $145/hr$108.75 - Marcus D. · Delgado Auto GroupApproved
Email thread — 12 messages reconciling Q2 sales tax
1.5h × $120/hr$180.00 - Priya N. · Castellano Events Co.Approved
Spreadsheet — payroll file edited 3 times Thursday
2.25h × $145/hr$326.25 - Marcus D. · Fenwick RoofingApproved
Document — amended 1099s drafted, never logged
1h × $120/hr$120.00
4 entries, approved and billed
Danielle R. · Unit 4B — Garbage disposal humming but not draining
Quick check before we book anyone — underneath the disposal there’s a small red reset button. Did pressing it fix it?
Saved an estimated $145 truck-roll fee and a 2–3 day wait for a slot.
Matched to Ortiz Appliance Repair — $85/hr, no dispatch fee — Tomorrow, 9–11am
Danielle gets a text with a live tracking link once Ortiz is on the way.
Jordan P. · 2019 Honda Accord — timing belt
- Caller
Hey, it’s Jordan — I dropped my Accord off this morning for the timing belt. Just checking, is it gonna be done today?
- AI agent
Hi Jordan, let me check your job. Your Accord’s timing belt replacement is in progress right now, about halfway through, and it’s on track to be ready by four thirty today. I’ll text you a link so you can watch the status live, and another text the second it’s ready for pickup. Anything else I can help with?
- Caller
Nope, that’s perfect — thank you!
- AI agent
You’re welcome, Jordan. Talk soon!
Text sent to (555) 019-2231 — Your Accord’s timing belt job is in progress, on track for 4:30pm today. Track live: rvbnd.co/j4471
Good — that is the normal case.
Most of what we build does not fit a category. Odd platform, odd process, a workflow that grew around how your business actually works. Ten examples fit on a page; yours will not look like any of them, and it is not supposed to.
That is what the audit is for. Ninety minutes on your actual week, then a ranked list of what is worth building — with a fixed quote before you commit.
Book the free callYou get a ranked list before you spend a dollar on building.
None of this needs a new hire. It needs ninety minutes of someone looking properly at your week — then a written report: every automation candidate we found, what it gives back, what it costs to build, and how fast it pays for itself.
Most builds cost $10–50 a month to keep alive. That is the machine, not us. It runs in accounts you own and is never marked up. Here is the whole bill →
Default is the loaded cost of an admin hour: $47,460 median wage × 1.43 benefits load ÷ 2,080 hours.BLS Occupational Employment & Wage Statistics, May 2024 · BLS Employer Costs for Employee Compensation, March 2026
| Rank | ||||
|---|---|---|---|---|
| 01 | 26 hrs | $3,200 | 16 weeks | |
Reads the body of every message rather than the sender, decides what it is, and files, answers, flags or escalates it. The one service with a published field record rather than an estimate. | ||||
| 02 | 11 hrs | $2,500 | 30 weeks | |
Watches which quotes have gone unanswered and chases them on a schedule instead of whenever someone remembers, then stops the moment the customer replies. | ||||
| 03 | 14 hrs | $3,400 | 32 weeks | |
Takes the intake form once and writes it into the CRM, the folder structure and the first invoice, so the same details are never keyed three times into three systems. | ||||
| 04 | 12 hrs | $3,000 | 33 weeks | |
Generates the recurring documents from your own templates, names them to one convention, and files them where the next person will look — the part that quietly goes wrong when three people each have a system. | ||||
| 05 | 10 hrs | $2,900 | 38 weeks | |
Reads supplier confirmations, backorder notices and delivery changes, updates the order, and tells the person whose job it changes — rather than sitting unread until someone asks. | ||||
| 06 | 9 hrs | $2,800 | 41 weeks | |
Reads each invoice, matches it against the purchase order or delivery note it belongs to, and only files what reconciles. Anything that does not match is held for a person rather than guessed at. | ||||
| 07 | 8 hrs | $2,500 | 41 weeks | |
Confirms, reminds and handles the back-and-forth when someone needs to move. Offers the gap a cancellation just opened to whoever is waiting for one. | ||||
| 08 | 6 hrs | $2,500 | 55 weeks | |
Asks for the review after the job is actually finished rather than on a monthly blast, and routes an unhappy answer to a person before it becomes a public one. | ||||
| 09 | 5 hrs | $2,500 | 66 weeks | |
One message at the start of the week: what the systems handled, what is waiting on a decision, and what did not run when it should have — the failure that otherwise stays invisible. | ||||
| — | — | — | not viable | |
Not viable on your current point-of-sale. It exposes no export and no API, so the only route is scraping a screen that changes without warning — which fails silently, months later, and quietly stops updating stock. We will not build that. | ||||
01 — We watch
Ninety minutes on your actual week. Not a questionnaire — we follow the work through whatever tools it already lives in.
02 — We rank
Every candidate gets hours-back, a fixed quote and a feasibility check. Ranked by payback, not by what we would enjoy building.
03 — You choose
You own the report either way. Build one, build three, or take it to someone else — the quote is fixed before you commit.
04 — Or we stop
If nothing clears the bar we say so, and that is the end of it. An audit that always finds work is a sales call.
We publish what we measure, including the number that doesn’t flatter us.
Two records on a live inbox — our own. Fourteen days of autonomous email triage first, then the rebuilt system, measured from August 28 and still running. Not a demo, not a projection.
- 11:04pmThe queue opensThe last person logs off. Everything they did not get to is still sitting there, and the first run starts on it.
- 1:37amHeld for a personA message it cannot classify with confidence is flagged and left for the morning. It escalates rather than guesses.
- 3:26amDrafted, not sentA reply is prepared and left in your own account. There is no send node in the build, so it could not have done otherwise.
- 4:12amA run that never startedNo error, no alert of its own — an absence. This is the failure the band below is about, and why we now alert on the run that does not happen.
- 6:52amHandoverEverything dispositioned is reversible, and what needs a person is stacked at the top of the inbox before anyone arrives.
Six rules we do not break.
Each one exists because we got burned without it. None of them is a preference, and none of them is negotiable on a build.
“Am I locked into you forever?”
Built in your accounts
Your platform, your keys. We hold least-privilege access and nothing else. Cancel any time and keep everything, working.
“What if it breaks something real?”
Shadow mode first
Five to seven days running against your live data with zero writes. Watching, not touching. Our last shadow run caught two defects before they reached real mail.
“What if it deletes something I needed?”
Reversible by design
Archive and label, never permanent deletion. Thirty-day recovery on everything the system touches. A mistake should cost minutes, not data.
“What if it spends my money?”
Human gates on money
Refunds, payments and anything financial require human approval with an audit trail. The system is built without the ability to send. Not configured that way — built that way.
“What if it just quietly stops?”
Monitored, always
This is the rule the gap bought us. A run can fail before it writes a usable error, so we alert on absence, not only on failure.
“Who do I blame when it goes wrong?”
One owner per workflow
No tool soup where three systems fight over one inbox. Every workflow has a named owner on both sides, so you always know what did what, and who to call.
Whatever is slowing your company down — whatever the constraint, however particular the bottleneck — it can be solved, and solved permanently. Not a workaround that holds until the next thing changes. Built into your own systems, monitored, and still working in a year.
You don’t have to decide anything today.
You can stop after any step. The report is yours either way, and anything we build keeps running if you cancel.